Privacy Policy – WHBallroom.com
Effective Date: 8/13/2025
Last Updated: 8/13/2025
WH Ballroom (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you visit whballroom.com, make a donation, or purchase merchandise. By using our website, you agree to the practices described in this policy.
1. Information We Collect
We collect personal and non-personal information in the following ways:
a. Information You Provide
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When making a donation, we may collect your name, email address, mailing address, payment details (processed securely via PayPal or other payment providers), and donation amount.
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When purchasing merchandise, we may collect your shipping address, phone number, and order details.
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When subscribing to newsletters or submitting contact forms, we collect the information you choose to share.
b. Information Collected Automatically
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Your IP address, browser type, device information, and pages visited on our site.
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Cookies and similar tracking technologies for site performance, analytics, and remembering preferences. See Section 5 for more details.
2. How We Use Your Information
We use your information for purposes including:
Processing donations and merchandise orders.
Providing receipts, order confirmations, and customer support.
Sending updates about WH Ballroom events, fundraising campaigns, and new products (only if you opt-in).
Improving site performance and user experience.
Preventing fraudulent activity and ensuring website security.
We will never sell your personal information.
3. Payment Processing
Donations and purchases are processed securely through third-party payment providers (such as PayPal). We do not store your complete credit card or bank account details on our servers. Please review PayPal’s Privacy Policy for details on their practices.
4. Data Storage and Security
Our website is hosted on servers located in US, with industry-standard security measures including SSL encryption.
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
In the event of a data breach, we will notify affected users in accordance with applicable laws.
5. Cookies and Tracking
We use cookies to:
Keep track of your shopping cart and donation preferences.
Improve site performance and measure traffic via analytics tools such as Google Analytics.
Enable social media sharing features.
You can disable cookies in your browser settings, but certain features of the site may not function properly.
5. Who Has Access To Your Data
If you are not a registered client for our site, there is no personal information we can retain or view regarding yourself.
If you are a client with a registered account, your personal information can be accessed by:
- Our system administrators.
- Our supporters when they (in order to provide support) need to get the information about the client accounts and access.
6. Third-Party Services
Our site may include embedded content (e.g., YouTube videos, social media feeds). Embedded content behaves as if you visited the third-party site directly. These third-party services may collect data about you in accordance with their own privacy policies.
We may share limited personal data with trusted service providers who help us operate the site, fulfill orders, and process payments. These providers are only given the information necessary to perform their services.
7. Your Rights
Depending on your location, you may have the right to:
Access, correct, or delete your personal information.
Request a copy of the information we hold about you.
Withdraw consent for marketing communications at any time.
To exercise your rights, contact us at Support@whballroom.com
8. Children’s Privacy
Our site is not intended for individuals under the age of 13 (or the minimum legal age in your country). We do not knowingly collect information from children.
9. Legal Disclosures
We may disclose personal information when required by law, court order, or legal process, or if we believe in good faith that such action is necessary to protect our rights, prevent fraud, or comply with legal obligations.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” Continued use of our website after changes are posted indicates your acceptance of the revised policy.